Regular Meeting – January 3, 2012


           I.               CALL TO ORDER: The Regular Meeting of the Weaverville Fire Protection District was called to order by Chairman Larry Helsley at 1600 hours.  Members present: Larry Helsley, George Owen, Dee Potter, Mike Williams, and Bill Britton.  Member absent: None.  Others present: Chief Alvord, Museum Coordinator Dick Berrien, Legal Advisor David Hammer, Citizen Morton Kardos, Sleeper Ernie Curran, and District Clerk Marjie Watkins.


         II.               CONSENT AGENDA:

A.     Approve Minutes of Regular Meeting December 6, 2011 -  

B.      Approve Warrant Lists and Journal Entries MSC: Britton/Williams to approve the Consent Agenda as presented.


       III.               ACTION ITEMS:

A.         Discuss/Approve Morton Kardos appealing invoice for response to medical at Rush Creek Estates on December 7, 2011 – Mr. Kardos reported on what happened the night he needed medical.  Mr. Kardos stated that he did not request fire response and did not need fire response.  There was discussion regarding the invoice he received, how many people responded, and the dispatching protocalls.

B.          Discuss/Approve 3 month trial of Emergency Response System – Chief Alvord played a video on the Emergency Response System explaining how the whole program works.  Chief Alvord reported the trial system is only 2 months long.  The system will be $675 a year for the system and upgrades and approximately $85 a year for the volunteers calling into the system.  MSC: Williams/Owen to approve the 2 month trial of the Emergency Response System.



A.         Hazardous Reduction Progress Report: Chief Alvord read Mr. McMillan’s report to the Board.

B.          Fire Chief/Marshal’s Report: Chief Alvord reported:

Inspections – Sprinklers in the strip mall between CVS and Tops. 

Plan reviews – 2 sets of garage plans

Training – There were 393 total training hours for 2011 with an average of 16 volunteers per training.  Level of medical training was increased, 8 in the EMT class, 2 are in training, 1 certified paramedic, and 12 completed the EMS course.

Vehicles – All pump tests were completed, 2 did not meet the pumping standards, Chief Alvord stated he is conferrable with them with the hydrant system that we have in place.

Misc – 2 Department applications have been received.  There were also several policy updates for 2011.  Fire hose was tested and SCBA fill stations were services.  Title III grant was re-issued for 2012, VFA grant for 6 sets of Wildland Gear and FEMA grant was received for 11 full sets of structure gear.  Station 2 bathroom heater was replaced and the meeting hall heater circuit board was replaced. 

Sleeper Program Reports – Sleeper Curran reported he has been doing his chores, driving the engines and helping out with the community service kids.

C.         Committee Reports:

a.      Recruitment Committee – Chief Alvord reported this committee has met twice now and have a draft finalized; the draft was presented to the board as information.  Next month the committee hopes to have a timeline and cost estimate to present at the next meeting. 

b.     Collections Committee – Clerk Watkins reported 3 collection agencies were looked into; they were all agents from the same large company.  The collection process was discussed; Mr. Britton requested to have this item in the agenda as an action item next month.

c.      Contract Committee – None

d.     Tuition Committee – Chairman Helsley reported that the EMT class has an approximate $500 out of pocket expense.

D.         Directors Reports – Mr. Owen acknowledged Mr. Berrien’s presence at the meeting.  Mr. Berrien reported on the progress of engine 3, it has been re-ringed and has one more days work left to finish up.  Mr. Berrien requested help in cleaning up Station 2.  Chairman


V.              CORRESPONDENCE:

VII.     ADJOURNMENT:  There being no further business the meeting was adjourned at 1725 hours.

Approved: February 7, 2012




______________________________                  _____________________________

         Larry Helsley, Chairman                                                Marjie Watkins, Clerk