Regular Meeting – October 7, 2014


           I.               CALL TO ORDER: The Regular Meeting of the Weaverville Fire Protection District was called to order by Chairman, Arden Potter at 16:05.  Members present: George Owen, Mike Williams, and Larry Helsley.  Members absent: Bill Britton.  Others present: Chief Scott Alvord, Jim Underwood and Clerk Lisa Guglielmina.


         II.               CONSENT AGENDA:

A.    Approve Regular Meeting Minutes of September 2, 2014 –

B.     Approve Warrant List and Journal Entries –

MSC Williams/Helsley to approve the consent agenda as presented.


       III.               ACTION ITEMS:

A.        Discuss/Approve adjustments needed to hall rental prices due to increasing costs for liability insurance- Tabled from September 2, 2014 – Contract committee met; when the fees and rental numbers were broken down into a spreadsheet, the new insurance cost was not much of an impact.  Discussion on community service, hall income and number of hall rentals.

            MSC Williams/Helsley to approve District to absorb the increase of liability and to leave the hall rental rates the same.

B.         Discuss/Approve options for Duty Officer Vehicle replacement and to increase the allotted amount to purchase one.  Fiscal impact $29,000.00 - $49,000.00. Tabled from September 2, 2014 – Discussion on pricing, make, and model, size of engine and height of truck.  Chief Alvord concerned over the Ford Truck’s new body made of aluminum.  Discussion on budget. 

            MSC Helsley/Williams to authorize Chief Alvord to enter into a purchase contract on the 2015 Chevy truck presented, and to write a letter to begin the process.

D.        Discuss/Approve Weaverville Community Services District to take full ownership and responsibility for all fire/water hydrants currently and forthcoming within the Weaverville Fire Protection District boundaries. – Chief Alvord has not heard from Wes regarding a preliminary contract. 

This item was tabled until the District meeting on November 4, 2014.



A.    Hazardous Reduction Progress Report: Have been funded will begin work in a week or two.

B.     Fire Chief/Marshall Report:  

·        Elementary School and High School inspections

·        Mill inspection

·        TCRCD – a crew from WFD will be working with them on Farm and Ranch Abatement.

·        Watershed agreement was updated

·        Working on USFS agreement

·        2 broadcast burns

·        Presentations on Oregon Fire

·        All equipment is repaired from the Oregon Fire

·        Fire Prevention Week at W.E.S.

C.    Fire Department Report: None   

D.    Sleeper Program Reports: Jordon moved out.  Ernie may not be laid off from Cal-Fire for the season until January.  

E.     Committee Reports:

·        Recruitment Committee:  No report

·        Collection Committee: Payments received

·        Contract Committee: will need to meet regarding Fire Chief position and ads.

·        Tuition Committee: No report.

·        Budget Committee: No report   

F.     Director Reports: Mike-discussion on appreciation dinner.  Scott mentioned that Support Services will provide dessert.  George had questions on hazard reduction programs and the South side of town needing some attention.  Larry USFS thanked Chief Alvord on his leadership in the Oregon Fire.                                            


         V.               PUBLIC COMMENTS: None


       VI.               CORRESPONDENCE:   Thank you card from the Beeson family; discussion on family wanting a memorial service the weekend after Thanksgiving.  It was decided that too many key members of the District will be absent.  Letter of thanks and donation from David Hammer.       


     VII.               ADJOURNMENT: There being no further business, the meeting was adjourned at 17:21 hours.



__________________________                                    __________________________

    Arden Potter, Chairman                                           Lisa Guglielmina, Clerk of the Board