Regular Meeting – November 3, 2015


           I.               CALL TO ORDER: The Regular Meeting of the Weaverville Fire Protection District was called to order by Chairman, Mike Williams at 0830 hrs.  Members present:  Larry Helsley, Bill Britton, Arden Potter, and George Owen.  Members absent: None. Others present: Chief Scott Alvord, Jim Underwood, Frank DeNatale, and Clerk Lisa Guglielmina.




       III.               CLOSED SESSION: Discussion of possible Appointment of Fire Chief/Marshal – Entered into closed session at 0940 hrs.


       IV.               RECONVENE OPEN SESSION: Discussion/Action regarding procedures continuing the hiring process for the Fire Chief/Marshal position. – reconvene from closed session at 1015 hrs. – No reported actions.


         V.               CONSENT AGENDA:

A.    Approve Regular Meeting Minutes of October 6, 2015 –

B.     Approve Warrant List and Journal Entries –

MSC Owen/Helsley to approve the consent agenda as presented.


       VI.               ACTION ITEMS:

A.  Discuss/Approve Surplus of E- 2113/Report on Apparatus Condition – Chief Alvord handed out an outline of the apparatus condition.  Discussion on improvements, tire safety, and OES surplus.  Discussion on Southern Trinity needing an engine; E-2113 would suit their needs. 

MSC Britton/Helsley to declare E-2113 as surplus and to offer it to Southern Trinity Volunteer Fire Department at no cost.

B.  Discuss/Approve Policy #3006.1-Billing for services outside of District Boundaries – Tabled from October 6, 2015 meeting – Discussion on policies vs ordinances.  Will need to rescind Ordinance before policies on the same subject can be enforced. 

This item tabled until the next regularly scheduled meeting.

C.  Discuss/Approve Policy #3002.6 – Apparatus Fees for Incident response-Tabled from October 6, 2015 meeting. – Short discussion on changes needed.

This item tabled until the next regularly scheduled meeting.

D.  Discuss/Approve Policy #3006.3 – Fees for Prevention Services-Short discussion on rates and services.

This item tabled until the next regularly scheduled meeting.

E.  Discuss/Approve Policy #3006.4 – Fees for Hall Rental – Discussion on admin charges, chair and table rental.

This item tabled until the next regularly scheduled meeting.



A.    Hazardous Reduction Progress Report: Program will start next week. Requested more money from Title III.   

B.     Fire Chief/Marshall Report:  

·        Passed final inspection on dorms

·        Henry is putting up gutters on dorms

·        Back steps on dorms fixed with a larger landing

·        Front bay building will be fixed soon

·        Security of building

·        Weather stripping for bay doors

·        Hand railing on the side steps of Station 1

·        Hose rack is being fixed

·        Structure fire on Center Street

·        Cal-Fire fire setter program

·        Engine inspections after fires

·        Inspections on County buildings tomorrow

·        Couple of inquiries on building on vacant land


C.    Fire Department Report: No  

D.    Sleeper Program Reports: Ernie moving out, Jon Gier moving in.        

E.     Committee Reports:

·        Recruitment Committee: Bill Britton patted himself on the back for recruiting such a highly qualified potential Chief.

·        Collection Committee: No report

·        Contract Committee: Discussion on background check and medical exam for any potential hire for the Chief’s position.

·        Tuition Committee: Various members being sent to classes and continuing education classes.

·        Budget Committee:  No report.   

F.     Director Reports: Potter – Happy about the Chief position recruitment process so far.  Owen – inquired about the Fire Chief’s Meeting.                                                


  VIII.               PUBLIC COMMENTS: Underwood- Rotary club has set up a way for people to donate to emergency responders in Trinity County, to replenish effects of this past fire season.  Approximately 5-6 k has been collected and wanted direction on where the money is needed in the County.  


       IX.               CORRESPONDENCE: None.


         X.               ADJOURNMENT:  There being no further business, the meeting was adjourned at 1124 hrs.      



__________________________                                    __________________________

    Mike Williams, Chairman                                        Lisa Guglielmina, Clerk of the Board