Regular Meeting – May 7, 2013


           I.               CALL TO ORDER: The Regular Meeting of the Weaverville Fire Protection District was called to order by Chairman, George Owen at 17:30 hours.  Members present: George Owen, Dee Potter, Mike Williams, Bill Britton, and Larry Helsley.  Member absent: None; Others present: Chief Scott Alvord, Clerk Lisa Guglielmina, R.J Stortz, John Gier, and Jordan Hamilton.


         II.               CONSENT AGENDA:

A.    Approve Regular Meeting Minutes of April 9, 2013 –  

B.     Approve Warrant List and Journal Entries –

      MSC: Helsley/Britton approve consent agenda as presented.


       III.               ACTION ITEMS:

A.    Discuss/Approve – Employment Contract with Lisa Guglielmina, short discussion on the contract.

MSC: Helsley/Williams approve Employment Contract with Lisa Guglielmina.


B.     Discuss/Approve – Updated contract with the Watershed Center, Chief Alvord explained the Hayfork watershed project and how they have been working with the Fire Department.  The contract expires on May 30, 2013 and is recommended we approve of the new contract that will be in effect until June 30, 2014.  There was some discussion on the benefits of the program and the training the participating firefighters receive from it. 

MSC: Britton/Helsley approve updating the contract with the Watershed Center.


C.    Discuss/Approve – Purchase of tools for the Title III project, Chief Alvord expressed the need for another chainsaw and a pole saw to provide safer conditions for the firefighters during hazardous material removal.  The district would need to front the money for the tools, and receive full reimbursement from the grant once they are billed.  The equipment would belong to the District once the grant cycle was finished.

MSC: Britton/Potter approve of the purchase of tools for the Title III project.



A.    Hazardous Reduction Progress Report: Chief Alvord reported that they have not                                             been able to burn until recently; they are working on a few projects.  BLM had left a few slash piles near someone’s property; he will be having a meeting with them to take care of it.

B.     Fire Chief/Marshall Report: Chief Alvord introduced three of the five members who attended a Fire Academy in Chula Vista recently; John Gier, R.J. Stortz, and Jordan Hamilton.  The three day academy consisted of many training events in which personnel from many organizations attended.  Weaverville Fire Department was the only volunteer fire department in attendance, the rest were professional paid departments.  John, R.J., and Jordan presented a power point of the academy and the events and spoke of the training experience.  They plan on presenting the power point to the Rotary Club of Weaverville, and the Trinity County School Board at their next meetings.  There was discussion on the importance of sending members to this academy and the tremendous training opportunity it provides.

·        Chief Alvord reported on several fire drills he attended.  He spoke of a webinar he participated in on the Colorado Fire and the ‘lessons learned’. 

·        Applied for a VFA grant for 12 sets of wildland gear. 

·        Live fire training at Shasta College – he presented a video from a helmet attached camera during the training.

·        Thursday night wildland training for new members is going well.

·        The water tender was inspected – he got an estimate on what it will take to repair it.

·        Cal Fire has increased their staffing and will be fully staffed by 5/27/13

·        Attended strike team class and regional 3 meeting

·        Explorers will present their power point to the T.C. School Board and Rotary Club

·        Two members are leaving; more applicants are coming in

·        Flyers are out for the Title III class coming up on June 3rd for defensible space.

·        The department is preparing for the Mother’s Day roses.

·        The Department’s donation letter did well, donations still coming in

·        There was some discussion on the County working on repeaters.


C.    Sleeper Program Reports: Chief states that Keith Heryford is back at station 2.

D.    Committee Reports:

·        Recruitment Committee: Lisa was hired.  Applications coming in for the department.

·        Collection Committee: Still receiving payments on a regular basis

·        Contract Committee: The contract with Amerigas needs to be renewed.  Some short discussion on the tank repairs.

·        Tuition Committee: Nothing new

·        Budget Committee: Need to start working on the 2013/2014 budget; set up a meeting to get started.

E.   Director Reports: Engine 2121 has a leak and will be fixed before going to Southern Trinity.



         V.               PUBLIC COMMENTS: None


       VI.               CORRESPONDENCE: None


     VII.               ADJOURNMENT: There being no further business, the meeting was adjourned at 18:38 hours.



__________________________                                    __________________________

     George Owen, Chairman                                                       Lisa Guglielmina, District Clerk