Regular Meeting – August 5, 2014


           I.               CALL TO ORDER: The Regular Meeting of the Weaverville Fire Protection District was called to order by Chairman, Arden Potter at 16:01.  Members present: Mike Williams, George Owen, and Bill Britton.  Members absent: Larry Helsley.  Others present: Clerk Lisa Guglielmina, and Jim Underwood.


         II.               CONSENT AGENDA:

A.    Approve Regular Meeting Minutes of July 1, 2014 –

B.     Approve Warrant List and Journal Entries –

C.    Approve Budget Transfer

MSC Britton/Williams to approve the consent agenda as presented.


       III.               ACTION ITEMS:

A.        Discuss/Vote to approve to elect Bill Britton as the regular member to sit on Trinity LAFCO and Pat Frost as the special district’s alternative – Short discussion.  MSC Williams/Owen to elect Bill Britton as the regular member to sit on Trinity LAFCO, Pat Frost as the special district’s alternative, and the Chairman, Arden Potter to sign the ballot.

B.         Discuss/Approve annual audit for fiscal year 13/14 to be performed by Jeanne Hodge CPA – Short discussion on cost being the same as last year; not to exceed $5,000.00. MSC Williams/Britton to approve and enter into contract with Jeanne Hodge CPA to perform the annual audit for the fiscal year of 2013/2014.

C.        Discuss/Approve adjustments needed to hall rental prices due to increasing costs for liability insurance – Discussion on number of hall rentals each year.  It was suggested to cease allowing the hall rented for free and to require an insurance cost only to said renters.  It was suggested the matter to be turned over to the contract committee.  MSC Owen/Britton to refer the hall rental price changes to the contract committee to work it out.

D.        Discuss/Approve options for Duty Officer Vehicle replacement and to increase the allotted amount to purchase one.  Fiscal impact $29,000 - $49,000. – Scott Alvord on the Coffee Fire and unable to attend meeting.  Chairman Arden Potter tabled the item until the next meeting.



A.    Hazardous Reduction Progress Report: None

B.     Fire Chief/Marshall Report:  None


C.    Fire Department Report: None   

D.    Sleeper Program Reports: None  

E.     Committee Reports:

·        Recruitment Committee:  No report

·        Collection Committee: Payments received

·        Contract Committee: No report.

·        Tuition Committee: No report.

·        Budget Committee: No report   

F.     Director Reports: No Report                                           


         V.               PUBLIC COMMENTS: None


       VI.               CORRESPONDENCE:   Clerk reported FEMA denied grant proposal for Type III Engine because we were not replacing a like engine, which is a requirement. Short discussion on PPE grant proposal and 2011 funds due to FEMA.     


     VII.               ADJOURNMENT: There being no further business, the meeting was adjourned at 16:33 hours.




__________________________                                    __________________________

    Arden Potter, Chairman                                           Lisa Guglielmina, Clerk of the Board